Blog and guides

One purchase order, two deliveries, two invoices. How to bill the right quantities in Xero, keep track of what is left on the order, and catch an invoice for goods that were sent back.

What to check on every supplier invoice, every week and at every month end, for UK businesses that run their purchase ledger in Xero. Covers VAT invoices, goods received notes, bank detail changes, supplier statements and MTD.

What Xero does natively with purchase orders and bills, including partial billing by quantity, what it leaves to you, and how to use POs and bills together so invoices get checked.

Suppliers can round VAT per item, per line or on the invoice total. Xero rounds per line. Here’s why the figures drift apart, which one to claim, and how to fix the bill in Xero.

A worked example of what a price tolerance lets through, what it saves in review time, and a calculator to run the numbers for your own AP team.

What to do when a supplier bills you for goods you haven’t received yet: when to hold, when to pay, what "accrue" really means here, and how to keep month-end clean.

What 2-way and 3-way invoice matching compare, which invoices need which, and how tolerances and partial deliveries change the picture.

The everyday ways the same supplier invoice gets paid twice, and the checks that catch it before the money leaves.

Common tax mistakes on supplier invoices in the UK, Australia, New Zealand and the US, and what to check before you approve.