Tenet reads every supplier invoice, recalculates it, and checks it against the purchase order and what actually arrived. Invoices that agree go to your approver. The rest are held with the figures that differ.
From $30/month per company·PO matching on every plan·14-day trial, no card
| Field | Invoice | GRN-0457 |
|---|---|---|
| Line 1 · Pallet racking | 40 units | 32 accepted |
| Unit price | $212.50 | $212.50 |
| Line total | $8,500.00 | $6,800.00 |
Line 1 bills 40 units, but goods receipt GRN-0457 shows 32 accepted. 8 units have not arrived.
Hold the invoice until the remaining 8 units are received, or ask the supplier to re-invoice for 32.
Illustrative figures. Approving or rejecting needs a reason, and both are recorded.
01 / Purchase order matching
Every invoice line is matched to the paperwork behind it. Prices, quantities and anything extra, checked before anyone approves.
Check that you were billed for what you ordered.
Lines, prices and quantities agree
Check that you were billed for what actually arrived.
2 units billed but not received. Held for review.
POs are read from Xero every hour and from QuickBooks Online on every sync. Goods receipts come from a spreadsheet, upload or email.
Matching on every plan02 / Invoice checks · every plan
Capture tools read what an invoice says. Tenet checks whether it is right, and shows the figures behind every flag.
Compared with every invoice on record, ignoring punctuation and leading zeros.
Lines, totals and tax recalculated against the printed rates.
Compared with the supplier’s last approved details.
ABN, NZBN, GST and UK VAT numbers checked and compared.
Never filled in by guesswork. Ambiguous currencies are held.
Future, stale and mismatched due dates flagged.
Every line. Every subtotal. Every tax total.
03 / Entry and posting
Forward invoices to your workspace address or upload them in batches. Tenet fills in the supplier, lines and tax. Once a person approves, the bill goes to your books.
The invoice PDF goes with the bill.
Each rate kept, never averaged. A bill that wouldn’t match the total waits for a person.
Tenet looks for the same supplier and number first.
Xero or QuickBooks per workspace, never both.
04 / Coding and approvals
Your Xero bills already show how each supplier is coded. Tenet offers that coding on every new invoice and keeps approvals moving. A person still makes every call.
Each line is offered the account this supplier’s past Xero bills used, with the reason: “Coded here on 4 bills from Northwind.”
A line coded to an account this supplier has never used is flagged before the bill is posted.
“Apply all” fills lines whose item or description went to one account on at least two bills. You pick the rest.
Approvers get one email listing what waits for them. Anything 3 days old goes to the top.
Invoices above an amount you set need a second, different person. Match plan and above.
Bills go to your books in the invoice’s currency. If it only says “$”, a person confirms which.
Coding suggestions are learned from Xero bills and are on every plan. QuickBooks Online lines are coded by hand for now.
How coding from history worksTenet is accounts-payable software for Xero and QuickBooks Online. It reads every supplier invoice, recalculates its lines, tax and totals, checks it for duplicates and supplier changes, and matches each line to the purchase order and goods receipt. Invoices that agree go to an approver; the rest are held with the figures that differ. A person approves every bill before it is posted.
No. Tenet never approves or posts an invoice on its own. An invoice that passes every check is marked Ready to approve, and a person on your team still approves it. Only then is the bill sent to Xero or QuickBooks Online, with the original document attached. Approving with an open issue, or rejecting, needs a written reason.
No. Forward invoices to your workspace’s own email address or upload up to 50 at a time. Tenet reads the supplier, invoice details, line items and tax, and checks them. Your team reviews the exceptions and approves.
2-way matching compares the invoice with the purchase order: items, prices and quantities. 3-way matching also compares it with the goods received note (GRN), so billed quantities are checked against what was actually accepted, net of earlier invoices. Choose the mode on your Matching rules page. Both are on every plan. Read the guide.
Tenet reads purchase orders from Xero every hour and from QuickBooks Online on every sync (QuickBooks has POs on its Plus and Advanced plans). You can also import POs and goods receipts from a .csv or .xlsx spreadsheet, upload them, or forward them by email.
Nothing is charged automatically. To keep going, an admin chooses a plan and starts it. Plans start at $30 a month per company, with unlimited users. If you stop, your workspace becomes read-only and nothing is deleted. Compare plans.
See what slipped through last month
Upload last month’s invoices with their POs and delivery notes, and see what Tenet catches.
